Win more RFPs without losing your team to the process

Complex RFP responses demand hours of analysis, cross-functional coordination, careful writing, and meticulous review. Unfortunately, these long lead-times prevent companies from pitching more work, more frequently.

According to research, teams spend an average of 25 hours per RFP response, and complex or enterprise RFPs can take 50 hours or more. It’s worth the time invested to complete and submit them, though, because RFPs influence as much as 40% of total revenue for many organizations, with some industries like healthcare generating hundreds of millions annually from them.

So when deals don't close because of delayed or missed submissions, that's lost revenue.

The solution: IntelliBID, an AI-powered proposal automation

Built on a powerful AWS foundation, IntelliBID is an AI-powered RFP Response Generator tool that cuts your average response time for complex tenders by up to 70% without cutting corners.

A fully orchestrated, agentic AI workflow guides your team from the moment an RFP lands through the completion of a polished, tailored proposal. It functions as an extra team member who never sleeps, never misses a requirement, and always comes prepared.

Here’s how it works:

When a new RFP is uploaded into the proposal management platform, a series of intelligent agents get to work immediately, and you can watch in real time as the agentic workflow:

1. Systematically identifies critical requirements so nothing gets missed in your tender response process

2. Flags risks to give your team a clear view of where to focus

3. Recommends clarifications to help you ask the right questions before committing

4. Outlines key milestones to keep your proposal turnaround time on track

5. Links every insight directly to the source line in the RFP for fast, precise human review

Once the agentic workflow completes, your team reviews the output, makes adjustments, and is able to generate a full proposal and pitch deck using your brand assets, templates, similar past proposals, and client history.

As RFPs go through the response process, a pipeline dashboard gives you a real-time, prioritized view of every active opportunity. You can see what matters most, without digging through inboxes or spreadsheets to figure out what needs attention.

The benefits for your business

The impact of this tender response automation solution goes beyond speed, though it does reduce RFP response time by up to 70%, potentially dropping to under 5 to 8 hours.

Your team can respond to more opportunities in the same amount of time, creating more chances for your organization to win deals you might otherwise miss, without the burnout that comes from constant back-to-back crises.

When your team members have time to think, they can produce higher-quality, knowledge-driven proposals. As AI handles the routine work of pulling requirements and flagging gaps, your team can focus on crafting proposals that speak directly to what the buyer needs. Research shows organizations using RFP automation and AI often see higher win rates, with reports of 40% improvements in win probability through better quality, consistency, and volume.

Clearer risk visibility through AI RFP analysis means your team isn't blindsided. The intelligent proposal automation system surfaces risks early through built-in RFP risk assessment, so you can address potential problems rather than discovering them at submission time.

Give the solution your best work, winning pitches, updated offerings, and brand assets, and the quality will compound over time.

The bottom line

When your team responds faster and doesn't have to sacrifice quality while doing it, you're able to pursue more opportunities without grinding your sales and account teams into the ground. Your win rates improve because proposals are more thoughtful and tailored, and your revenue grows because you're not leaving deals on the table due to turnaround constraints.

Whether you're a growing business tired of losing deals or an enterprise team looking to standardize and scale your RFP response process, we can help your team respond faster, propose smarter, and close more without the chaos.

Schedule your personalized demo and see what 70% faster looks like for your business, or check out our Energy & resources page to learn more.

• RFP process
• RFP
• AWS
• Amazon Web Service
• Healthcare
• AI powered
• Artificial Intelligence